Commercial Assistant and Project Administrator for Siemens Advanta

Job Description

Located in Brasov, full time


Structured follow-up of projects in specific project controlling tools
Obtaining and archiving of purchase orders for projects
Invoicing according to project milestones
Preparation of project status reports
Check project documentation
Support delegation process from commercial point of view in specific tools, monitor potential risks which could occur from delegation topics on projects
Ensure ECC (Export Control & Customs) data is complete for projects in responsibility
Controlling of Key Figures (expected/actual costs; expected/actual cost charging) and deviation analysis
Strong and proactive communication with technical & business administration department heads, technical staff, project management, procurement and customer on commercial issues
Prepare and present project commercial data for financial audit purposes
Administration of divisions staff in time management allocation tool (create/change employee data, assure timely accounting on projects, administration of overtime hours allocated in time management tool etc)
Fixed assets management (ensure divisions assets are booked on correct cost centers, provide overview of fixed assets in specific inquires, support yearly inventory process)
Review commercial clauses in contracts with customers and suppliers
Check correctness of invoice bookings from suppliers and provide information in case of inquiries regarding invoices (payment terms and status etc)

What do I need, to qualify for this job?

Good knowledge of commercial and project controlling topics;
2-4 years work experience in similar capacity, preferable in IT Industry
Excellent knowledge of MS Office Applications, main focus on Excel
Experience in SAP financial System 
Language skills: excellent English skills, written and verbal
German language written and verbal represents an advantage
Experience in a multinational company represents an advantage

Personal Skills

•       Strong personal commitment, sense of responsibility and duty 
Excellent analytical skills combined with proactive and hands-on qualities
Strong interpersonal skills to communicate open and effectively on all levels
Able to be flexible in a dynamic environment and sometimes show the ability to work under pressure 
Capability to work within a team
Motivated and curious with continuous strive to develop

Organization: ADVANTA

Company: Siemens S.R.L.

Experience Level: Early Professional

Job Type: Full-time

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