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Commercial Assistant and Project Administrator for Siemens Advanta

Job Description

Located in Brasov, full time

Responsibilities:

• Structured follow-up of projects in specific project controlling tools
• Obtaining and archiving of purchase orders for projects
• Invoicing according to project milestones
• Preparation of project status reports
• Check project documentation
• Support delegation process from commercial point of view in specific tools, monitor potential risks which could occur from delegation topics on projects
• Ensure ECC (Export Control & Customs) data is complete for projects in responsibility
• Controlling of Key Figures (expected/actual costs; expected/actual cost charging) and deviation analysis
• Strong and proactive communication with technical & business administration department heads, technical staff, project management, procurement and customer on commercial issues
• Prepare and present project commercial data for financial audit purposes
• Administration of divisions staff in time management allocation tool (create/change employee data, assure timely accounting on projects, administration of overtime hours allocated in time management tool etc)
• Fixed assets management (ensure divisions assets are booked on correct cost centers, provide overview of fixed assets in specific inquires, support yearly inventory process)
• Review commercial clauses in contracts with customers and suppliers
• Check correctness of invoice bookings from suppliers and provide information in case of inquiries regarding invoices (payment terms and status etc)

What do I need, to qualify for this job?

• Good knowledge of commercial and project controlling topics;
• 2-4 years work experience in similar capacity, preferable in IT Industry
• Excellent knowledge of MS Office Applications, main focus on Excel
• Experience in SAP financial System 
• Language skills: excellent English skills, written and verbal
• German language written and verbal represents an advantage
• Experience in a multinational company represents an advantage

Personal Skills

•       Strong personal commitment, sense of responsibility and duty 
• Excellent analytical skills combined with proactive and hands-on qualities
• Strong interpersonal skills to communicate open and effectively on all levels
• Able to be flexible in a dynamic environment and sometimes show the ability to work under pressure 
• Capability to work within a team
• Motivated and curious with continuous strive to develop
 #LI-AB1

Organization: ADVANTA

Company: Siemens S.R.L.

Experience Level: Early Professional

Job Type: Full-time

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