Administrative Assistant- Florham Park

Job Description

A great opportunity to be part of the growing Smart Infrastructure Division, this position is the glue that makes everything really work. Working closely with the Sales Team and Sales Managers you will have involvement in the day to day workings of the sales department from the pre-bidding process to the booking stage. It is a fast paced world for a multi-tasking, problem solving individual.

In this role you will provide high level support to multiple sales representatives in a fast-paced, interesting corporate business environment. Your social skills and ability to adapt will pay off as you manage a host of different schedules, events and tasks that all contribute in a significant way to those you support and the company as a whole.

Key Responsibilities include but are not limited to:

Making sure all job documents are placed in designated folders

Work alongside reps on deadlines, section preparation, content, formatting, images and delivery options

Scanning, Copying, Printing, binding and emailing for all sales reps upon request

Scheduling courier services.

Work on special projects as assigned

Act as a liaison between customers and sales reps

Schedule resources such as people, meetings, appointments, rooms, catering and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary

Promptly respond to customer and staff correspondence, follow up to ensure closed loop communication or reference to appropriate resources

Knowledge and Experience:

The ideal candidate will offer the following abilities and knowledge as demonstrated in previous work experience:

Able to work under [periodic] intense time pressure to meet required deadlines

Able to work pleasantly and respectfully with others in a fast-paced, sometimes stressful environment

Able to work long days as may be required from time to time

Proactively shares knowledge across own organization

Demonstrate ability to handle details and priorities in a fast paced, intense environment in a high-tech company

Confirmed experience in assisting senior level executives and their teams

Excellent communication, organization, productivity and time management skills

Self-starter; Shown ability to work independently and with minimal supervision

Responsible with sensitive and confidential information

Effectively represents company’s image in internal/external communications

Proficiency in MS Office Suite (preferably in MS 2010)

Very good interpersonal skills

Strategic thinker and creative problem solver

  • LI-WFH

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.


Organization: Smart Infrastructure

Company: Siemens Industry, Inc.

Experience Level: Mid-level Professional

Job Type: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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