Project Coordinator - Smart Buildings

Job Description

Who designs your future? You do.

Are you looking for a career where you can showcase your technical aptitude and passion for problem solving to ensure your customers can work in a comfortable, safe, and energy-efficient environment? Then look to Siemens!

Join our team! Recognized by Fortune as World’s Most Admired Companies 2020

Our Culture:

At Siemens, we live and foster an ownership culture, in which every employee takes personal responsibility for our company's success. We trust and empower our leaders to act as owners, direct their teams, and innovate to succeed. We communicate openly and honestly to learn from our failures and celebrate our successes. We recognize individual and team achievements frequently. We invest in our team members, offering a wide variety of internal and external development opportunities.

What you will do for Siemens Smart Infrastructure:

This position works closely with the Operations Manager and Project Managers. The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the administrator on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and act as the alternate point of contact for customers in order to help ensure overall customer satisfaction.

Responsibilities:
Manage the new booking process, ensure booking package is complete. Support Project Managers with directed duties pertaining to projects. Prepare customer training documents. Act as liaison between Customers, PMs, Specialists, Sales Executives, Engineering and the Finance Staff. Track and process billing approvals, distribution, and vendor submissions. Collect and communicate required documentation to facilitate payment. Obtain transmittals and receipts for transfers.

Create purchase requisition for Subcontractors from finalized subcontractor price & scope. Set up subcontractor,
assign network, network activity and delivery date. Monitor monthly claims to ensure Operations Manager approval, submit for processing. Verify specialist timesheet submissions for approval through month end. Assist with Month End Close for PMs. Ensure all jobs are reviewed and claims are processed in Audit Report. Review PM Milestone sheets and update Project Milestones in SAP during month close. Monitor all closed jobs; ensure all are billed 100%. Run automated TECO process at the POC level. Partner with Solutions to Service Turnover Coordinator.

Administer Financial Reporting for Operations and Project Managers including Good Receipts and Monthly Cost center Comparison Report.
Manage Sales to Ops and Solutions to Service Turnover, schedule weekly meetings, prepare agenda for projects to be turned over, ensure appropriate approvals. Process claims and make adjustments in SAP, provide PMs with project documentation upon completion.

Coordinate and attend Operations meetings. Coordinate Employee Satisfaction Events for the Operations Team. Manage each Divisions Travel/Training costs. Project filing. Other duties as assigned.

Qualifications:
HS diploma or equivalent required. 1-2 years of vocation/technical training or an Associate’s degree may be required. Specialized skill training/certification may be required. Demonstrates leading-edge or extensive knowledge in a specialty area and of tasks and responsibilities. Typically, 5+ years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above

Benefits:

  • Competitive salary based on qualifications
  • Health, dental, and vision plans with options
  • Matching 401(k)
  • Competitive paid time off plan, holidays, and floating holidays
  • Paid parental leave
  • Company cell phone and laptop
  • Extensive product training and professional career development
  • Education and tuition reimbursement programs available
  • Overtime, on-call pay, and company uniform and vehicle stipend

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, domestic partner status, disability, weight, height or AIDS/HIV status, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.


Organization: Smart Infrastructure

Company: Siemens Industry, Inc.

Experience Level: Experienced Professional

Job Type: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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