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Team Assistant - Smart Buildings

Job Description

Who designs your future? You do.

Are you looking for a career where you can showcase your technical aptitude and passion for problem solving to ensure your customers can work in a comfortable, safe, and energy-efficient environment? Then look to Siemens!

Join our team! Recognized by Fortune as World’s Most Admired Companies 2020

Our Culture:
At Siemens, we live and foster an ownership culture, in which every employee takes personal responsibility for our company's success. We trust and empower our leaders to act as owners, direct their teams, and innovate to succeed. We communicate openly and honestly to learn from our failures and celebrate our successes. We recognize individual and team achievements frequently. We invest in our team members, offering a wide variety of internal and external development opportunities.

What you will do for Siemens Smart Infrastructure: 

Siemens is looking for an energetic Team Assistant to support the business functions. This position works with various teams to provide the knowledge, resources, and tools that help Siemens deliver exceptional quality service to our clients and supports the market’s growth and profitability. There are three primary areas of focus:

  • Administrative Assistance: Provide exceptional administrative assistance to the team by direction of the Office Manager.
  • Sales Team Assistance: Contact Management of contracts, assist in Sie-Sales process and marketing liaison.
  • Culture Ambassador: Take initiative to guard and promote our ownership culture by encouraging a trusting, respectful, and friendly atmosphere.

Responsibilities

This position covers many aspects; on a regular basis you will be solving IT problems, organizing events, promoting office initiatives, all while helping to make Siemens an employer of choice. 

  • Detailed oriented with the ability to analyze contracts to identify and evaluate risks relative to different scopes of work. of Contract management.
  • Work with customer and team members to ensure all contracts are returned to Siemens in a timely manner.
  • Carefully review all contracts to ensure all compliance and regulatory issues are resolved. Work closely with team members to ensure compliance.
  • Marketing & Event support with planning marketing events, ordering marketing material and attending and promoting Siemens at conferences and tradeshows.
  • Manages the branch marketing budget.
  • Acts as the compliance ambassador for the office. Submits and manages all compliance request.
  • Monitors all information flows, including maintaining paper and electronic files. 
  • Ability to work with Salesforce software and assist sales team in managing their sales funnels
  • Ensures adherence to defined guidelines, processes, and procedures.
  • Maintains confidentiality of all sensitive or proprietary information.
  • Manage and coordinate multiple projects as assigned.
  • Flexibility to adjust and thrive in an environment with changing requirements, schedules, and priorities.
  • Ability to communicate clearly and concisely with a range of associates as well as senior executives
  • Identify cost reduction activities.

Requirements: 

  • Required education: High school diploma or GED required. Bachelor’s degree preferred.
  • Intermediate level and experience with administrative software: Microsoft Publisher, Excel, Word, PowerPoint, SharePoint
  • Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.
  • This position requires employees to be fully vaccinated against COVID-19 unless they are granted a medical or religious exemption.

Benefits:

  • Competitive salary based on qualifications
  • Health, dental, and vision plans with options
  • Matching 401(k)
  • Competitive paid time off plan, holidays, and floating holidays
  • Paid parental leave
  • Company cell phone and laptop
  • Extensive product training and professional career development
  • Education and tuition reimbursement programs available
  • Overtime, on-call pay, and company uniform and vehicle for eligible positions

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, domestic partner status, disability, weight, height or AIDS/HIV status, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.


Organization: Smart Infrastructure

Company: Siemens Industry, Inc.

Experience Level: Experienced Professional

Job Type: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here.

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