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Team Assistant and Documentation Controller

Job Description

Yunex Traffic has exciting opportunities for a team assistant and documentation controller. This role will be located in our Singapore office. The Yunex Traffic team is looking for an individual that is aligned with our company values: excellent, innovative and responsible to carry out our Singapore office administration and documentation control activities for our projects in Singapore. 

Responsibilities

Admin tasks

  • Coordinate administration activities throughout the company to ensure efficiency and maintain compliance with company policy.
  • Manage agendas, travel plans and appointments for upper management.
  • Coordinating and managing appointments, meetings, and the meeting room schedules.
  • Manage emails, letters, packages, phone calls and other forms of correspondence.
  • Create and update databases and records for expenses, personnel and other data.
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
  • Submit reports and prepare proposals and presentations as needed.

Documentation controlling tasks

  • Submission of Documents, as required for our Customer Projects
  • Adhering to the documentation requirements as agreed with the Customer.
  • Working with colleagues to ensure consistency of documentation practice across the company.
  • Ensuring documentation integrity.
  • Controlling access to documents.
  • Utilizing storage software and applications for electronic filing.
  • Performing transcription and conversion work.
  • Proofreading documents upon request.
  • Assisting with both internal and external audits.
  • Performing other relevant duties when needed.

Education & Experience

  • Diploma or higher education in related field.
  • Two years or more office administration experience.
  • Proficient in a variety of computer software applications including Microsoft Office Suite.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Prior working experience in an established company is an advantage.

Competencies

  • Task focused and target oriented.
  • Good organizational and multitasking skills.
  • Attention to detail.
  • Good interpersonal skills.
  • Good written and verbal communication in English. Knowledge of Asian languages is of advantage.

Others

  • Singaporean Citizen or Permanent Resident
  • Adaptable to new normal working requirement.

Organization: Siemens Mobility

Company: Siemens Mobility Pte Ltd

Experience Level: Experienced Professional

Job Type: Full-time

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