Receptionist/ Administrator

Job Description

Working as part of the Education and Skills Administration and Facilities team in Northampton, the Receptionist of the National Training Academy for Rail (NTAR) building will be the face of the team, responsible for entrance and access control, ensuring you are speaking with and advising all visitors in a polite and respectable manner and conducting functionally specialised administrative tasks. You will also support the day to day management of the Northampton NTAR building and provide administrative support to the business organising training as required.

What are my responsibilities?

NTAR Building

  • You will greet visitors to NTAR and perform entrance and access controls at a receptionist's desk, receive and switch incoming calls to the relevant parties and verify credentials of persons entering the property, and announce them to the appropriate contact person.
  • Assure that packages leaving the property are duly authorised.
  • Keeps reception area clean and presentable.
  • Arrange and opens conference calls.
  • Arrange taxis and courier collection and delivery.
  • Arrange meetings - booking rooms and preparing catering requirements and keeping the meeting rooms tidy, reporting any issues and replenishing stationary items.
  • Orders catering supplies.
  • Take responsibility for raising issues of concern.
  • Take reasonable care to avoid acts or omissions that may have an environmental impact.
  • Accept personal responsibility to take care of ourselves and others affected by our own acts or omissions.
  • Ensure awareness and understanding of Siemens compliance policies and ‘Tell Us’ ethos.

Systems and Customer Relationships

  • Collaborate with internal and external customers
  • Proceed with all day-to-day functional specific operations, and apply IT systems. E.g. Raising Purchase Orders, E2E Expenses.
  • Prepare specialised routine report and correspondence, and/or statistics.
  • Maintain records and filing systems and enters data into computer systems, including Office application or specialised software packages.
  • Complete routine reports, in order to support decision processes in the area assigned.
  • Performs the administration of programs, projects, and/or processes specific to the organisation unit served Support Training and Event Coordinators and cover the role as required.

About us

We’re Siemens. A collection of over 377,000 great minds who are all making the future and you could be one of them! We have offices across the UK, full of talented individual’s helping us to challenge the today and work towards a brighter tomorrow.

Does creating the ways a new world moves sound like it requires your skills? How about ensuring we do it with net-zero emissions by 2050? Discover a engineering career combining innovation, sustainability and a rare opportunity to shape society at scale.

We are looking forward to receiving your online application. Please ensure you complete all areas of the application form to the best of your ability to help us review your suitability for the role. We will be in contact as soon as possible with an update on your application.

What else do you need to know?

Our compensation package includes a competitive salary, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

If we all thought the same, we would never think of anything new! That’s why we recruit great minds from all walks of life. We recognise that building a diverse workforce is essential to the success of our business, therefore we encourage applications from a diverse talent pool. We are proud to announce that we have partnered with VERCIDA, the UK's largest diversity and inclusion focused careers site where all our vacancies are in an accessible format. We welcome the opportunity to discuss flexibility requirements with our applicants to encourage agile working and innovation.


Organization: Siemens Mobility


Experience Level: not defined

Job Type: Full-time

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