Orders Management Support Associate - Siemens Building Robotics Job Opportunity - Oakland, CA

Job Description

Order and Contract Management Support Associate

Oakland, United States of America

About Building Robotics:

Comfy and Enlighted are Siemens companies that are joining together go become Building Robotics and is a leading workplace app provider and a mission-driven team crafting better connections between people, places, and systems. We started by solving the number one complaint in the office (temperature!) and have continually expanded our product suite to give employees greater control over their workplace, including room booking, wayfinding, lighting, and building access. We’re reinventing the office experience through consumer products for employees and enterprise products that seek real business problems for corporate real estate teams.

Your responsibilities:

  • Receive, review for completeness and process Purchase orders in Salesforce timely and accurately in accordance with company policies and procedures
  • Ensure required financial processes are followed per booking checklist
  • Ensure accurate processing of shipment details in Salesforce in accordance with a PO and customer requirements
  • Ensure all the orders are integrated to Zuora and D365 without an error
  • Monitor and ensure proper follow-ups for Orders Dashboards such as Orders – Pending Review & Orders - Revision Required batch
  • Ensure outstanding support is provided to our customers, finance, sales operations and sales teams
  • Update customers with order acknowledgments, estimated ship dates and all applicable transactional information when necessary
  • Coordinate activities related to order changes (changes to address, product, price, quantity, etc.)
  • Return of Material Acknowledgement processing (including research, follow-ups and tracking)
  • Demonstrate strong system and product knowledge
  • Engage and contribute towards backlog cleanup activities with Finance and Sales Operations teams
  • Assist with digitalizing and organizing current contract base
  • Contribute to the development and improvement of the model contract library and the efficiency of the legal contract management process
  • Assist in the management of contract documentation flow, approvals, reporting and archiving consistent with internal processes

Required Skills

  • High School Degree
  • Microsoft office tools (Excel, PowerPoint, Word)
  • Ability to work in fast paced environment.
  • Excellent time management skills
  • Must have strong interpersonal skills
  • Must be able to work in team environment.
  • Self-driven and inventive to achieve goals independently as well as work well in groups
  • Flexibility to adjust and thrive in an environment with changing requirements, schedules and priorities for multiple projects or assignments
  • Strong problem-solving skills
  • Salesforce experience preferred

What we offer you

A competitive salary, a company matched 401K, flexible vacation and sick time, full health/life/vision & dental plans and a company profit sharing program.





Organization: Smart Infrastructure

Company: Building Robotics Inc.

Experience Level: Experienced Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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