Executive Administrative Assistant

Job Description

Are you looking for an exciting opportunity in a cutting-edge organization? At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow’s reality. Find out more about the Digital world of Siemens here:

Siemens Global Sales & Customer Success (GS&CS) is recruiting an Executive Assistant to the GS&CS GTM Alignment and Supporting Operations team. This exciting work requires analysis and use of initiative and independent judgment with frequent access to confidential and highly complex information. This person should be knowledgeable of corporate policy and procedures and is often called upon to interpret and communicate the Executive’s intent to other leaders. You will work effectively with little supervision.

This is a role well suited to an ambitious professional, looking for the next step in their career. As an Executive Assistant you will:

  • Have primarily responsible for supporting the international leadership in the GTMA & SO team.
  • Provide a high level of administrative support.
  • Maintain confidentiality of all sensitive or proprietary information.
  • Facilitate and manage complex calendar management.
  • Schedule travel arrangements with detailed itineraries for extensive international travel.
  • Process expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.
  • Organize meetings, reserve conference rooms and equipment, and coordinate catering services.
  • Prepare, edit, and adjust presentations; and can take brainstorming ideas and transition these ideas autonomously in a final presentation product.
  • Plan, coordinate, and prepare leadership team meetings and other meetings, prepares an account of the meetings, and designates and follows up on assigned action items; partially participates in meetings and takes minutes of meetings as well as documents action items.
  • Assist the executive team to ensure new team members have all required equipment and access to the appropriate systems.
  • Facilitate approvals and management of document flows.
  • Coordinate and drive special projects and department activities as needed.
  • Assist in the management of visitors.
  • Occasional travel may be required for events and meetings.

Required skills to have for the success of this role

  • Bachelor’s degree or equivalent experience required.
  • 3 - 5 + years of experience as an Executive Assistant supporting Senior Leaders.
  • Proficient to advanced Microsoft Office skills (Outlook, Word, Excel, MS Teams and Power Point), certification a plus.
  • Experience with steps in a workflow capture a plus.
  • Enjoys organization and support work; is driven by providing best in class support; has passion to achieve outstanding results; understands the importance of the role as an executive assistant and is excited about it.
  • Ability to thrive in a fast paced, changing environment with multiple priorities.
  • Highly organized and detail oriented with a focus on ensuring deadlines are accurately met.
  • Demonstrated ability to relate well to others; establishes and maintains effective relationships with internal and external stakeholders; easily gains trust and respect.
  • Good problem-solving skills, as well as the ability to make suggestions to improve efficiencies.
  • High level of confidentiality.
  • Ability to work independently.
  • Livonia, MI is preferred location but Plano, TX may be considered as an alternate.

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United states.

Siemens Industry Software Inc. is a technology supplier to the United States Federal Government. Recently The White House issued an Executive Order requiring most federal workers, contractors and subcontractors who do business with the government to get vaccinated against COVID-19 unless granted an accommodation due to a disability or sincerely held religious belief or practice. The Company has decided to pause enforcement of the vaccine mandate for the time being while the issue is addressed by the courts. We will be monitoring the situation closely and may lift the pause if required to do so in order to be in compliance with federal law. If this pause is lifted, you will be expected to be vaccinated against COVID-19.

Siemens also offers Employee Benefits such as:  

  • Healthcare benefits (medical, dental, vision) 
  • Life insurance covered by Siemens 
  • Long-term and short-term disability plans covered by Siemens 
  • 401K matching 
  • Flexible time off, including paid volunteer time off 

Organization: Digital Industries

Company: Siemens Industry Software Inc.

Experience Level: Experienced Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here.

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