Siemens Smart Infrastructure is currently searching for a dynamic Atlantic Zone Administrative Office Assistant. The primary responsibilities of the Administrative Office assistant are to support day to day office operations as follows below:
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At Siemens, we live and foster an ownership culture, in which every employee takes personal responsibility for our company's success. We trust and empower our leaders to act as owners, direct their teams, and innovate to succeed. We communicate openly and honestly to learn from our failures and celebrate our successes. We recognize individual and team achievements frequently. We invest in our team members, offering a wide variety of internal and external development opportunities.
• Contract handling - responsibilities include coordinating contracts between Siemens and our customers. There will be training provided for these functions and the tasks include routing of contracts to approving parties (legal, the Branch manager and Finance) and keeping a contract log to assure that contracts are progressing through the system in a timely manner.
• Employee support – on-boarding, cell phone coordination, computer and fleet coordination
· Sales Support – job booking, contact management, meeting planning
• Phone system support – all office phones are direct dial and support is primarily coordinating callers who need help finding the appropriate party to support their need.
• Mail and packages handling – pick up mail at the on-site mailbox, sort and distribute to a central mailbox system and coordinate UPS and Fedex, Coordinating Office functions – these events include the annual employee dinner, bi-annual office town halls, quarterly community charity events (example Toys for Tots, clothes drives, food drives, etc.) and leading monthly office Employee Task force meetings.
• Basic Computer knowledge (Outlook, Word, Excel, Power Point, etc.)
• Office operations contract management – contracts include vendors such as coffee, pest control, housekeeping, shredding and first aid kit suppliers.
• Branch Customer Advocate-An advocate’s primary responsibility is meeting with customers to collect impartial and accurate feedback to help improve Siemens’ performance, increase their satisfaction, and enhance their overall customer experience
• College degree is preferred, although a combination of education (HS Diploma or GED equivalency is a minimum requirement) and directly related work experience will also be considered.
• Must be at least 21 years of age and have a valid Driver’s License in good standing.
• Ideal candidates are self-motivated and enjoy working independently and with others.
- Competitive salary based on qualifications
- Health, dental, and vision plans with options
- Matching 401(k)
- Competitive paid time off plan, holidays, and floating holidays
- Paid parental leave
- Company cell phone and laptop
- Extensive product training and professional career development
- Education and tuition reimbursement programs available
- Overtime, on-call pay, and company uniform and vehicle for eligible positions
Organization: Smart Infrastructure
Company: Siemens Industry, Inc.
Experience Level: Mid-level Professional
Job Type: Full-time
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