Admin/Document Officer

Job Description

Job description:

  • Coordinates with the commercial person to get the SAP updated
  • Issues PR/PO as well as contacting the procurement for the suppliers offer.
  • Helps for the suppliers’ arrangement for the delivery schedule and location.
  • Coordinates with the team to get the timesheets recorded
  • Maintains the levels of the consumables in the office eg. paper, office supplies, coffee, etc.
  • Handles/Organises the housekeeping tasks with the maids/ transportation for the teams incl. resources and scheduling.
  • Coordinates with the IT services for IT-topic related for the teams.
  • Issues the letters/ Documents/Submissions to the related parties, including the incoming/outgoing and tracking documents.
  • Archives and updates the data in the shared folders
  • Consolidates the monthly progress reports
  • Communicates with the teams for process implementation for both onshore and offshore.
  • Prepare the travelling documents as well as the coordination with the travelling agency for the travelling document, VISA and Passport implementation for the team
  • Arranges/organises the events as per the special occasions eg.dinner/ activities

Organization: Siemens Mobility

Company: Siemens Mobility Limited

Experience Level: Early Professional

Job Type: Full-time

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