Admin/Document Officer

Job description:

• Coordinates with the commercial person to get the SAP updated
• Issues PR/PO as well as contacting the procurement for the suppliers offer.
• Helps for the suppliers’ arrangement for the delivery schedule and location.
• Coordinates with the team to get the timesheets recorded
• Maintains the levels of the consumables in the office eg. paper, office supplies, coffee, etc.
• Handles/Organises the housekeeping tasks with the maids/ transportation for the teams incl. resources and scheduling.
• Coordinates with the IT services for IT-topic related for the teams.
• Issues the letters/ Documents/Submissions to the related parties, including the incoming/outgoing and tracking documents.
• Archives and updates the data in the shared folders
• Consolidates the monthly progress reports
• Communicates with the teams for process implementation for both onshore and offshore.
• Prepare the travelling documents as well as the coordination with the travelling agency for the travelling document, VISA and Passport implementation for the team
• Arranges/organises the events as per the special occasions eg.dinner/ activities