Process Expert – Purchase to Pay

Job Description

Job title – Process Expert – Purchase to Pay

We provide extensive high-quality and cost-efficient Purchase-to-Pay services from purchasing to the processing of outgoing payments.
We work with a strongly integrated system and a highly automated purchasing process
Our customers receive state-of-the-art, easy-to-use Purchase-to-Pay (P2P) services. We deliver maximum value to the business by driving P2P optimization and digitalization using our entrepreneurial approach, and we support our customers’ current and future business requirements with the help of our high level of process and automation competency.

This is your role. What part will you play

·       Tactical sourcing is carried out with the aim of achieving goals that are short-term in nature, short-term generally meaning within a year’s time or less than that. Tactical sourcing takes a routine and sometimes reactive approach to purchasing materials & supplies using quick quote & order processes to support the production operations. It is however, pro-actively managed within the purchasing organization to ensure the organization has the right material at the right price and right time.

·       Automation, centralized contract and document management, and continuous improvement initiatives support company-wide process improvements and savings, while allowing those with tactical responsibilities access to pre-selected vendor resources or the ability to bring new vendors into the fold if they offer superior pricing, terms, and quality for a one-off purchase. Connecting the two means you’ll be able to track all financial data, eliminate rogue spend (tactical or no), and ensure your team members are putting their skill sets to work where they can generate not just cost savings, but value through reduced total cost of ownership (TCO)."

·       The person will be responsible for Procurement of commodities for IT

·       The person receives Purchase Requistions from end users through Manual PR, Shopping Carts which he evaluates to check the correctness and enquires back when he/she seeks clarification.

·       The person uses Siemens tools to send RFQ’s, get offers with cost break ups (wherever applicable), evaluate offers and negotiate them to get best possible prices.

·       The person has access to frame agreements and rate contracts with suppliers, performs market scan for potential sources, supplier evaluation & approval through cross functional team for vendor blocking/ unblocking, extension and on-boarding.

·       The person can close the request with the best single offer as well because time is the essence here.

·       The person works on cost reduction using various techniques like negotiations based on quantity, payment terms, logistics, delivery time, alternate source, design-to-cost, pooling of demand etc.

·       The person has to complete the Sourcing activity and intimate the end user on approval within the stipulated TAT which is part of his/her SLA

·       The person has to parallely work on No touch and Catalog push improvement.

·       The person develops short term strategies for the commodity by working towards Supplier Base Optimization after doing analysis on the Tail spend and implementing MSP / alternate vendors to source the material/service.

·       The person will maintain tracker for capturing the Savings and PVO to derive analyse the Tail spend vendors.

·       The person attends Team huddles MOM and action for closure (Both Internal & External)

·       As a buyer, you need to interact with suppliers for various deals. The success or failure of the deal depends on how effectively you are able to negotiate with your suppliers. To gain maximum advantage from the suppliers, you need to keep in mind certain principles of negotiation.

·       Negotiation is a process in which you and your supplier with conflicting requirements reach an agreement of mutual interest. It is thus all about creating a movement between each other.

·       The objective of the negotiation process is to ensure the supply of five rights: right product or service at the right price, right time, right location and right quantity. You will have to balance these rights i.e. a faster product delivery may result in a higher price.

·       Preparing a negotiation

·       Before making a deal, you need to prepare for it. You need to gather all the important information that you may need to successfully execute the best possible deal. If you are prepared, you can steer the way the negotiation moves forward and close it to your advantage.

·       Before you contact the suppliers, you need to do some homework. You need to gather information such as your timelines and budget for the deal.

·       You have to prepare and decide upfront the critical issues for the deal and what your targets are. Every deal has some critical issues. To identify these issues, think what your internal customers are expecting from you. After identifying the critical issues, you should put a target on each issue before you enter a negotiation.

·       For every issue, decide a wow and a walk-away target. These are two ends of a spectrum.

Opening a negotiation

·       Opening the negotiation is all about starting on a friendly note and building a climate for the negotiation, understanding the offer and listening attentively to what the supplier has to say. In most circumstances, let the supplier talk first and try to delay your opening offer as much as possible.

·       Let the supplier give you his one-way concessions and then make your offer.

Conducting a negotiation

·       After you have understood the supplier’s offer, you should present your offer. Discuss all the negotiable requirements you identified before starting to negotiate and bargain to get the most favorable offer on each requirement. Part of being a good negotiator is to extract information from the other party by asking relevant questions. The questions you ask and the manner in which you ask them can impact the results of your negotiation.

Closing a negotiation

·       During a negotiation, you will come across several signals indicating it is time to close the deal. When the supplier starts accepting your terms and conditions and presents very few counter offers, the supplier is willing to close the deal.

·       Before closing the deal, summarize all the points you have discussed to avoid any disagreements at the later stage.

·       Suppliers may ask for a concession at the time of closing the deal. In such a situation, you should consider the importance of the deal, the time you have spent on negotiation, the alternatives and the nature of supplier’s demand. If the demand is not critical, it is not worth negotiating at this stage. If the supplier asks for a concession on a critical component, you must not accept it. You should handle it by giving a credible explanation..

We don’t need superheroes, just super minds.

·       3-4 years of experience working as Buyer.

·       Proficient knowledge of MS Office.

·       A working knowledge of SAP.

·       Excellent understanding of P2P process and its various controls.

·       Must be fast learner and should be able to think analytically.

Make your mark in our exciting world at Siemens:                   

This role is based in Bangalore, where you’ll get the chance to work with teams impacting entire cities, countries – and the shape of things to come.

We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and We welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination and help us shape tomorrow.

Organization: Global Business Services

Company: Siemens Technology and Services Private Limited

Experience Level: Experienced Professional

Full / Part time: Full-time

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