Siemens Mobility China-Team Assistant 部门助理

Job Description

For Mobility KAM and P in Shanghai, we are looking for Team Assistant to shape the connected Mobility with us.

What are your responsibilities?

  • Secretarial and administrative tasks for management and team members: office administration, correspondence, telephone reception, schedule coordination, meeting planning, handling courier and etc.
  • Document management (archiving, Electronic Data Management) for documents relevant to the department and team members
  • Responsible for the management of procurement contracts
    • registration and archiving of all purchase contracts
    • timely updating and releasing of MO China procurement contract templates
    • system administrator for procurement contract online approval tool and for procurement part of E-stamp system and checker for procurement contracts to ensure the quality of procurement contracts
  • Travel management (orders and settles means of transportation)
  • Process documents using MS Office.
  • Possibly enters and data into and controls the personnel time entry tool (PZE)
  • Reception of and care for visitors
  • Manages departmental statistics, reporting and ensure the compliance of the relevant company's guideline and regulations
  • Perform SMO P CHN regional procurement KPI reporting via Tableau tool
  • Perform travel behavior report on SMO China level
  • Plan and organize the meetings for SMO P CHN (incl. venue, schedule, meeting slides and team building and etc)
  • Issue purchase requests in OneSRM system for departments and perform goods receipt according to the company guideline and process.
  • Documentation support for quotations, tenders and projects.
  • Support KAM for Opportunities management in Dynamics system.

What do you need to qualify for this job?

  • MS Office (Advanced)
  • SAP (preferred)
  • Possible knowledge of PZE
  • Fluent in Oral/written English
  • Good communication skills
  • Fast learning capabilities, such as IT tools
  • Understanding of the company's process, guideline and regulation
  • Multiple task handling skills
  • Self-motivated
  • University degree or above

Organization: Siemens Mobility

Company: Siemens Mobility Equipment (China) Co., Ltd

Experience Level: Early Professional

Full / Part time: Full-time

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