Branch Administrative Office Assistant-II for our Cleveland, OH Branch
Siemens Smart Infrastructure is currently searching for a dynamic Branch Administrative Office Assistant . This person will also have responsibilities for additional satellite branch duties. The primary responsibilities of the Administrative Office assistant are to support day to day office operations as follows below:
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- Contract handling - responsibilities include coordinating contracts between Siemens and our customers. There will be training provided for these functions and the tasks include routing of contracts to approving parties (legal, the Branch manager and Finance) and keeping a contract log to assure that contracts are progressing through the system in a timely manner.
- Employee support – on-boarding, cell phone coordination, computer and fleet coordination
- Sales Support – job booking, contact management, meeting planning
- Phone system support – all office phones are direct dial and support is primarily coordinating callers who need help finding the appropriate party to support their need.
- Mail and packages handling – pick up mail at the on-site mailbox, sort and distribute to a central mailbox system and coordinate UPS and Fedex, Coordinating Office functions – these events include the annual employee dinner, bi-annual office town halls, quarterly community charity events (example Toys for Tots, clothes drives, food drives, etc.) and leading monthly office Employee Task force meetings.
- Basic Computer knowledge (Outlook, Word, Excel, Power Point, etc.)
- Office operations contract management – contracts include vendors such as coffee, pest control, housekeeping, shredding and first aid kit suppliers.
- College degree is preferred, although a combination of education (HS Diploma or GED equivalency is a minimum requirement) and directly related work experience will also be considered.
- Must be at least 21 years of age and have a valid Driver’s License in good standing.
- Ideal candidates are self-motivated and enjoy working independently and with others.
- Where permitted by applicable law, Siemens may require employees to be fully vaccinated against COVID-19 based on job requirements, and in accordance with an accommodation based on legally protected reasons.
- Competitive salary based on qualifications
- Health, dental, and vision plans with options
- Matching 401(k)
- Competitive paid time off plan, holidays, and floating holidays
- Paid parental leave
- Company cell phone and laptop
- Extensive product training and professional career development
- Education and tuition reimbursement programs available
- Overtime, on-call pay, and company uniform and vehicle for eligible positions
Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization.
Organization: Smart Infrastructure
Company: Siemens Industry, Inc.
Experience Level: Experienced Professional
Full / Part time: Full-time
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