Office Manager (Supplyframe)

Job Description

Report To: People & Culture Director  I Department: P&C I Location: Pasadena, CA

Why You’ll Love Working Here:

  • Strong track record of providing an inclusive culture of belonging and empowerment.

  • Competitive salary & bonus package in an entrepreneurial environment.

  • We pay 100% of the Health, Dental & Vision premiums for the employee; 80% for the employee’s family. Short-Term Disability (STD) & Long-Term Disability (LTD) are provided and 100% covered by the company.

  • We offer PTO (17 days for the 1st 5 years of employment) & up to 10 company paid holidays.

  • Flexible schedules and some work-from-home opportunities; casual dress environment.

What You’ll Be Doing:

Supplyframe, recently acquired by Siemens, is looking for an Office Manager based in our HQ office (Pasadena, CA). This individual will organize and coordinate administrative duties and office procedures. You will report directly to the People & Culture (HR) Director but also support other executive/senior leaders within the organization. The ideal candidate is independent/self motivated, works efficiently (with little to no supervision) and provides high level administrative and confidential support. 

  • Answer incoming phone calls, schedule virtual/in-person meetings & appointments, greet customers/visitors and provide general administrative support to our employees 

  • Serve as the point of contact for office maintenance & amenities, manage inventory for office supplies/equipment (coordinate with IT as needed), handle all shipping & receiving and mail management

  • Act as travel liaison by booking flights, reserving hotel rooms, etc. for internal and external stakeholders

  • Liaise with facility management vendor, including cleaning, catering and security services

  • Throughout day-to-day operation, having knowledge of the company’s policies and best practices to ensure compliance

  • Assist in HR administrative duties such as scheduling interviews, assist in new hire onboarding, data entry, maintaining health & safety protocols for the office, etc.

  • Support marketing to plan activities, events, celebrations & conferences   

Who/What We Are Looking For:

  • Bachelor’s degree is preferred and at least 2 years of related experience required. 

  • Software Development/SaaS industry experience is desirable.

  • Proven experience as an Office Manager, Front Office Manager or Executive/Administrative Assistance or other customer-facing roles 

  • Knowledge of Office Administrator responsibilities, systems and procedures 

  • Proficiency in MS Office 

  • Excellent time management skills and ability to multitask and prioritize work 

  • Attention to detail, problem solving skills and extremely proactive 

  • Excellent verbal and written communication skills

  • Strong organizational and planning skills in a fast paced environment

  • A creative mind with an ability to suggest improvements

Where permitted by applicable law, Siemens may require employees to be fully vaccinated against COVID-19 based on job requirements, and in accordance with an accommodation based on legally protected reasons. At Siemens we are always challenging ourselves to build a better future.  We need the most innovative and diverse Digital Minds to develop tomorrow’s reality.  Find out more about the Digital world of Siemens here:



Organization: Digital Industries

Company: Supplyframe, Inc.

Experience Level: Experienced Professional

Full / Part time: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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