Executive Administrative Assistant

Job Description

At Siemens we are always challenging ourselves to build a better future.  We need the most innovative and diverse Digital Minds to develop tomorrow’s reality.  Find out more about the Digital world of Siemens here:

Job Description
  • Executive Administrative position supporting CSD Division of Siemens DISW reporting directly to GM
  • Administrative duties include, but are not limited to travel related needs, facilities requests, expense report management, eForms, PCard purchases, department supply orders, computer/phone orders, PO processing, etc.
  • Calendar and team collaboration management using tools like MS Outlook and SharePoint, including maintenance of distribution and access lists
  • Meeting planning and logistics, for both internal and external meetings
  • Assist managers’ needs for hiring, termination and on-boarding processes of employees and contractors, to include the opening of personnel requisitions, arranging interview schedules and assisting with coordination of other employee related processes
  • Assistance with purchasing process for services provided by outside service providers
  • Coordination of catering, etc. for department events and meetings
  • Coordinate large team meetings, Division social gatherings, seminars, dinners, etc.
  • HR systems support and processing as required
  • Occasional event management logistical support – Potential for limited travel (optional) – presuming return to pre-pandemic conditions
  • Support of outbound programs including Verification Academy (web portal), Verification Horizons (quarterly publication), internal and external web-site posing
Candidate Requirements
  • 5+ years of Executive Administrative Assistant experience in a medium-to-large corporate environment
  • Experience working with remote managers and globally distributed teams
  • Proven experience in building strong relationships
  • 2-year associate’s degree (4-year bachelor’s degree a plus)
  • Proven administrative and communication skills
  • Proficient in working on a PC using Microsoft Office - Outlook, Word, Excel, and PowerPoint
  • Ability to learn team-based applications – Teams, Concur, WorkDay, Sharepoint
  • Ability to organize, problem solve, multi-task, exercise discretion, and show initiative
  • Attention to detail, problem solving, and strong organizational skills
  • Ability to manage multiple priorities, exercise discretion and show initiative
  • Comfortable working in a self-directed environment
  • Exemplary interpersonal and written communication skills
  • Ability to make sound decisions, establish plans, work efficiently, and manage execution
  • Work collaboratively, effectively, and build/foster relationships at all levels of the organization
  • Adaptable to work effectively across global boundaries, time zones and cultures

Where permitted by applicable law, Siemens may require employees to be fully vaccinated against COVID-19 based on job requirements, and in accordance with an accommodation based on legally protected reasons.





Organization: Digital Industries

Company: Siemens Industry Software Inc.

Experience Level: Experienced Professional

Full / Part time: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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