Candidate Experience Specialist - Siemens Mobility

Job Description

At Siemens Mobility, we understand that providing an exceptional candidate experience is not just an option but a business imperative. Our Candidate Experience team plays a meaningful role in ensuring that each person considered for employment with Siemens is provided excellent interactions throughout the recruiting process.

As a Candidate Experience Specialist (CES), you are the key to delivering an excellent candidate experience for all talent. Through a strong partnership with your assigned recruiters, you'll work directly with candidates and hiring partners to provide detailed plans, communications, and logistical support during interview arrangements (phone, video, and in-person), background screening, and new hire pre-boarding/onboarding. Together with the Talent Acquisition Recruitment team, you will ensure interactions with candidates are efficient, recruitment services are expertly performed, information is accurate, and expectations of the hiring team are met throughout the recruiting and hiring process.

What your day-to-day will look like:
  • Coordinate interview scheduling with the candidate, Hiring Manager, and interview panels.
  • Coordinate and support the pre-boarding and on-boarding processes by working closely with members of the TA recruiting team, HR Business Partners, Hiring Managers, and new hires. Keep in communication with EDM (Employee Data Management) team to ensure new hire data input is entered into the HRIS system promptly.
  • Process and monitor background check requests. Ensure I-9 is completed on time.
  • Interact with candidates, recruiters, HR, and Hiring Managers when necessary to assist and resolve questions/challenges they may have during the recruiting and on-boarding processes.
  • Handle candidate data and process progression by updating the applicant tracking system (ATS). Provide first-level applicant tracking system support.
  • Process employee referrals and travel expense reimbursement for external candidates.
  • Partner with Global Mobility to process visa and green card requisitions. Process contractor conversions, candidate offers, and J1 International Interns
  • Conduct New Hire Orientations weekly

What do you need to be successful in this position?

  • Associate Degree in a related field or equivalent experience and other education.
  • Two+ years of work experience in recruitment, HR, or customer service. Internships and SHRM certification will also be considered.
  • Ability to work effectively in a fast-paced environment coupled with a sound sense of urgency and ability to prioritize.
  • Organized with high-level attention to detail, accuracy, and follow-up while managing sensitive information. Solid time management skills.
  • Strong problem-solving and decision-making skills; knows when to raise issues.
  • Comfortable working in a team environment but also able to operate independently.
  • Strong communication skills (verbal and written)
  • MS Office Suite proficiency (Word, Excel, PowerPoint)
Preferred Skills:
  • Experience with ATS (applicant tracking system) management and background check process.
  • Familiarity with I-9 documentation/E-Verify.
  • Knowledge of Global Data Privacy Regulations (GDPR).
  • SHRM/HRCI/AIRS Certification(s) preferred
Why you'll love working for Us:
  • Freedom and healthy work-life balance– Health, Dental, and Vision Insurance, HSA/FSA, Commuter Benefits – starting Day 1
  • Engaging, challenging, and fast-evolving, pioneering technological environment.
  • Competitive total rewards package.
  • Join our social responsibility initiatives focused on access to education, access to technology, sustaining communities, and positively impacting the community.
  • Opportunities to contribute your innovative ideas and get paid for them! Please take advantage of our Tuition Reimbursement program, Mentor Programs, and your development through online learning.
  • Employee perks and discounts in addition to our 401k match and generous Paid Time Off
  • Diversity and inclusivity focused – Just named on the Forbes 2022 Best Employers for Diversity list!

While we appreciate all applications, we advise that only candidates under consideration will be contacted. Relocation support is not available for this position.

Qualified Applicants must be legally authorized for employment in the United States and will not require employer-sponsored work authorization now or in the future for employment in the United States.



Organization: Siemens Mobility

Company: Siemens Mobility, Inc

Experience Level: Early Professional

Full / Part time: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here.

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