Supply Chain Specialist

Job Description

About the role

Smart Infrastructure is the world market leader for safe, energy efficient and environmentally friendly buildings and infrastructure. Our Electrification & Automation team offers solutions and services for protection, automation, and control of the electrical installations in medium voltage networks.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity.

Your role will be organizing all procurement / logistic operations and order processing activities(incl. import) for international and local parties.


Strategic Procurement (Approximately 20%)

  • Strategic sourcing in proposal and execution phase for third party supplies (Material, Logistics, Installation, Testing & Commissioning) according to the project strategy/RFQ received. Ensure sourcing is compliance with customer requirements.
  • Provide supplier recommendations and sourcing strategies on a project by project basis that supports Siemens value proposition and maximizes client satisfaction.
  • Implementation and execution of the Procurement processes ensuring internal process and controls are adhered to
  • Working with headquarter on preparation and approval of reports/procurement documents.
  • Supporting the projects for optimizing the logistics cost, inventory costs, ensuring the project costs are booked on time.
  • Negotiate with supplies to ensure most competitive supplier quotes, negotiation includes pricing, delivery, strategic partnership, terms & conditions.
  • Evaluating suppliers’ delivery performances continuously giving feedback to relevant strategic buyer and management.
  • Expedite supplier quotes in time for Siemens proposal submittal to client.
  • Converting purchase requisitions of project / production / warehouse requirements to purchase orders in SAP systems, following up change of orders, receiving order confirmations and giving relevant feedback to the related parties.
  • Preparing order follow-up reports and distributing these reports periodically to all relevant groups.
  • Maintenance of MRP features on material master data.

Logistics Specialist (Approximately 80%)

  • Coordinating local and international transport with the approved transport companies; in the aim of meeting the confirmed delivery dates of all purchase orders.
  •  Completing required documentation for import operations and giving necessary instructions for payment and customs clearing.
  • Ensuring that the materials/service/ packing, arrive/given at warehouse/ site/ customer on time, complete and in conformity with required conditions & specifications.
  • Coordinating return process of defective materials or the materials that are not suitable with the required specifications, ensuring that replacement material is procured on time.
  • Pre-sales support on logistics regulations and estimation of shipping cost.

Qualifications and experiences

  • Min. 2 years of experience in Supply Chain or Logistic related departments.
  •  Diploma in Electrical Engineering, International Trade, SCM, Logistics, Business Administration, Economics, or relevant fields.
  • Project Logistics Management, SCM and Import & Export know-how.
  • SAP MM Module knowledge will be an asset.

Personality and Skills:

  • Positive attitude and able to create win-win solutions when dealing with business conflict.
  •  Strong negotiation skills.
  • Good team player and able to work under pressure.
  •  Analytical thinking, result and quality oriented approach and good interpersonal skills.
  • Proficiency in both spoken and written English due to multi-cultural working environment. Chinese will be a plus.
  • Well-versed in PC Software / Applications

What we offer

  •  A flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally
  • Hybrid working mode, Partial home-office is possible

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status

Organization: Smart Infrastructure

Company: Siemens Malaysia Sdn. Bhd.

Experience Level: Experienced Professional

Full / Part time: Full-time

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