SLACO-Team Assistant

Job Description

The role of Team Assistant - Engineering supports the Head Of Engineering in the administrative tasks associated with the Management of the Engineering Department.
The tasks include folowing:
1) Maintaining the master monthly time sheet record for EN Department (including ensuring correct cost allocation)
2) Supporting Head of Engineering in preparation of regular departmental reports (e.g. statistical reports on past and planned productivity, maintaining resource demand requirements, cost control etc.). This  requires collaboration with Headquarter Engineering Department in Germany.
3) Inputting Engineeering Department-related Purchase Requests in ERP System (SAP) e.g.  stationary replenishments, for supply of training or other services.
4) Make arrangements and ensure all infrastructure is in place for new Engineering employees  (e.g. application for ID cards, Notebooks, Mobile Phones, Work Place etc.).
5) Make arrangement for Engineering employees who leave the Department (return of ID card, notebook, mobile phones, passwords etc.).
6) Support Engineering Manager in matters relating to correspondence,including maintaining correspondence archives.
7) Support Engineering Team Members for topics relating to international trips (e.g. liaise with internal Siemens departments to prepare documentation relating to visa applications etc.)
8) Support international incoming visitors to Engineering department with travel arrangements (arranging invitation letters, hotel reservations, local transportation arrangements etc.).
9) Support Engineering Manager in meeting arrangements (arranging meeting rooms, minuting of meetings, checking on attendee availability etc.).
10) General support in organizing team events and outings.
11) Support Engineering Manager in checking of expense claims from within department.
12) Prepare Departmental Reports for Engineering Manager (e.g. leave / overtime statistics)
13) Support Engineering Manager in making the Maanager's travel arrangements (e.g. flight and hotel reservations, local transportation, preparation of itineary etc.); registration with local authorities, visas, preparation of expense claims and other tasks.
14) Provide translation / interperpretation from Chinese to English for Engineering Manager.
15) Follow up for Engineering Manager on topics with Engineering Department members.
16) Maintain the Fixed Asset Register, Overtime Reports, Training Registers etc. for Engineering.
17) Other suppport requests as may be necessary.

Organization: Portfolio Companies

Company: Siemens Logistics Automation Systems (Beijing) Co., Ltd

Experience Level: Early Professional

Full / Part time: Full-time

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