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Executive Administrative Assistant (Office Based)

Job Description

Do you want to join us in helping to fight the world’s most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare.  For everyone. Everywhere.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Then come and join our global team as Executive Administrative Assistant to support the Head of NAM Lab Diagnostics.

Our global team: We are a team of 66,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.

Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world.  We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. Check our Careers Site at https://www.siemens-healthineers.com/en-us/careers

This is a role well suited to an ambitious professional, looking for the next step in their career. 

The Executive Administrative Assistant office-based position is responsible for supporting the Head of NAM Lab Diagnostics, Siemens Healthineers. This individual must be able to multi-task in a fast-paced environment and have an outstanding internal and external customer service attitude and spirit.

The individual must have excellent time management skills, prioritization skills, interpersonal skills, and computer skills. This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups.:

·        Providing high-level administrative support

·         Producing, proofing, and editing complex correspondences

·         Compiling and analyzing complex information for inclusion in reports and preparing presentations.

·         Processing highly confidential and critical information.

·         Maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.

·         Processing forms, making copies, preparing faxes, and maintaining and ordering office supplies.

·         Act as a point of contact for facilities and IT helpdesk issues.

·         Processing expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.

·         Maintaining calendars, set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages.

·         Organizing meetings, reserve conference rooms and equipment, and coordinating catering service.

·         Act as an information resource on organization policies and procedures.

·         Coordinating special projects and department activities.

·         Other duties as assigned by management

This position may suit you best if you are familiar with what is below, and would like to do develop your career with Healthineers

·         Ability to thrive in a fast paced, changing environment with multiple priorities.

·         Knowledge in Microsoft Office programs, calendar management and management of expense reports.

·         Highly organized and detail-oriented with ability to interface with personnel at all levels.

·         Ability to perform with only general instruction on new assignments and with minimal direction 

Preferred Knowledge/Skills, Education, and Experience

·         7+ years Executive Assistant experience supporting Senior leaders

·         Advanced Microsoft Office skills (Outlook, Word, Excel, MS Teams and Power Point)

·         Bachelor’s degree preferred

The pay range for this position in NYC or Westchester County, NY is $69,500.00 - $94,000.00 annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience. The annual incentive target is 5% of base pay.  Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay.   Details regarding our benefits can be found here: https://benefitsatshs.com/index.html


This information is provided per the required state Equal Pay Act. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose:  To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.


Beware of Job Scams


Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site


If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers


If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about 


As an equal-opportunity employer we are happy to consider applications from individuals with disabilities. Why you’ll love working for Siemens Healthineers

  • Be part of exciting and innovative projects that help solve some of the world’s most significant health problems.
  • Engaging, challenging, and fast evolving, cutting edge technological environment.
  • Opportunities to advance your career.
  • Competitive total rewards package.
  • Contribute to our social responsibility initiatives focused on access to education and technology, and sustainability, making a positive impact on communities.
  • Participate in our celebrations and social events.
  • Opportunities to contribute your innovative ideas and get paid for them!
  • Employee perks and discounts.

We are globally recognized as an Employer of Choice, but don’t just take our word for it. Here are some of our most recent awards and recognition:

  • Great Place to Work Certified 2022
  • Best Places to Work for LGBTQ Equality
  • Best for Vets Employers by Military Times
  • Glassdoor Employer Rating: 4.0

As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.

#LI-DC1



Organization: Siemens Healthineers

Company: Siemens Healthcare Diagnostics Inc.

Experience Level: Experienced Professional

Full / Part time: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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