Executive Administrative Assistant

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us!

Our mission at Controlling and Finance Assurance (CF A) is to provide objective, factual, and independent foresight to help Siemens be excellent and to improve the overall success of the company. As a business partner to Siemens’ management, we apply our expertise in a wide range of topics to create organizational impact. Collaborative ecosystems help create and use innovative methods for better assurance. We offer an inspiring, diverse, and inclusive environment for our people to develop professionally and personally. Our core values, being respectful, curious, humble, and open, define how we work together as a department.

To discover more about CF A have a look at Siemens Controlling and Finance Assurance Program - Siemens Global

We are seeking an Executive Administrative Assistant to support our Head of the Controlling & Finance Assurance (CF A) Americas Audit Practice. This role offers direct exposure to senior leadership and requires close collaboration with executive teams across businesses and functions as well as a high level of organizational expertise.

As an Executive Administrative Assistant, you will support an executive in accomplishing targets and play a pivotal role in driving the Americas Audit topics.

The ideal candidate for this in-person role is a proactive professional who anticipates organizational needs, operates with strategic foresight and discretion, and fosters a warm, positive environment. The candidate should demonstrate curiosity, a commitment to continuous improvement, and a drive to incorporate best practices into their work.

We are looking for an Executive Administrative Assistant and this will be a hybrid position located in Atlanta, GA.

You will make an impact by:

• Act as liaison with senior executives, partners, and team members in a professional and effective manner and manage sensitive matters with a high level of confidentiality and discretion
• Organize complex calendar and schedules, resolving any scheduling issues
• Monitor and manage meeting requests and/or initiate meetings and reviews, reserve conference rooms and equipment, and coordinate catering service
• Drive the regular cadence of e.g. leadership team meetings and quarterly meetings with supported Lead Country / business management
• Initiate and formulate travel arrangements according to calendar, anticipate, and prepare detailed itineraries
• Manage and submit expense reports; Requires regular use of Concur, ordering and payment system
• Facilitate smooth onboarding and offboarding processes for the CF A Americas Audit employees incl. coordinating IT equipment and resources to support employee transitions and acting as point of contact for office management
• Planning of events and internal conferences, working with international teams to set agendas and ensure smooth execution
• Issuing CPE continuing education credits in compliance with regulatory standards of the State of New Jersey’s Department of Consumer Affairs. Key responsibilities include verifying participant attendance, calculating credits, and issuing certificates of completion.

You will win us over by having the following qualifications:

Basic Qualifications:

• 5-10+ years of experience in an Executive Assistant or related administrative role.
• 5-10 + years’ experience with an expertise in calendar management, expense management, travel, and event coordination.
• Advanced knowledge in MS Outlook, PowerPoint, Excel, Word, SharePoint, and PC software skills is essential, as is proficiency with tools such as MS Teams.
• Ability and willingness to travel ~5% if needed for training, team meetings, etc.
• Authorized to work in the US without the need for sponsorship now or in the future.

Preferred Qualifications:

• BS/BA degree (or equivalent)
• Highly organized with the ability to work independently and to manage multiple priorities and tasks efficiently
• A strong team player with a collaborative mindset and commitment to contributing to a positive workplace culture.
• Demonstrated experience successfully working across borders / organizational lines.
• Experience using software related to expense reporting, purchase orders, and/or employee onboarding.
• Excellent written and verbal communication skills.
• Keen attention to detail and effective problem-solving abilities; remain calm and resourceful in unexpected situations.
• Eagerness to learn and adapt to new tools, technologies, and best practices to enhance operational efficiency.

You’ll benefit from:

• Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html
• The pay range for this position is $74,970-$128,520 and the annual incentive target is 10% of the base salary. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemens here.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

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