Job Title / Role:                     Personal Assistant

Grip Title:                               Assistant Professional

Organization:                         Siemens Pty Ltd

Location:                                Siemens Park, Midrand

Reporting Manager:              EHS Officer   

The Business

Siemens is a global powerhouse in diversified engineering providing products, systems and solutions across the Electrification, Automation and Digitalization value chain. The company has been in existence for over 175 years igniting a history of innovation and social development. As an integrated technology company, Siemens aims to play a constructive role in Africa ‘s success story.

Position Headline

Supports Executive or Manager in accomplishing the respective personal targets, duties and responsibilities.

Responsibilities of the Role

·       Completes assigned advanced administrative and clerical duties

·       Provide support and solutions to business unit managers in regards with their business needs in the operations of their business unit.

·       Extensive Diary Management

·       Schedules appointments and meetings 

·       Type, format/edit and prepare protocols

·       Structures agendas and takes minutes at meetings with minimum guidance from the Executive

·       Follow-up on actions emanating from meetings on behalf of the Executive

·       Coordinates and establishes all travel arrangements.  Reconciles travel and expense reports. 

·       Screens and answers in and outbound emails / correspondence as appropriate. 

·       Monitors all information flow, including maintaining paper and electronic files.

·       Prepares presentations, reports, statistical charts and briefings. 

·       Assist in integration of new office technologies and systems as appropriate.

·       Disseminate internal communications using the different communication channels at disposal and as appropriate.

·       Co-ordinate resources to gather information to prepare first draft of various reports.

•   Effective handling of irate customers maintaining a professional and calm manner and ensuring that follow-ups are done and the customer          is satisfied
•   Ability to maintain confidentiality of all information both from internal and external sources
•   Eloquently express the Executive’s requirements/instructions to other staff members
•   To be flexible and able to adapt and change responsiveness in an environment of constant shifting priorities
•   High level of contact with external parties, stakeholder and clients is required 
•   Ability to build and maintain relationships and networks

Qualifications and Experience

·       Exceptional time management abilities, including managing multiple calendars

·       Relevant Office Management Qualification

·       3-5 Years Prior Experience in managing a Snr Manager/Executives Office

·       Excellent business writing skills

·       Solid interpersonal skills, showing an ability to work through influence rather than control and to be able to interact at all levels and

·       Communication skills (verbal and written), communicate effectively at all levels and liaise with the support teams and various divisions

·       Perform as team player as well as role model for various staff members in the organization exhibiting qualities of caring, courtesy, helpfulness and respect.

·       Strong organizational and planning skills

·       Strong Administrative Skills and excellent attention to detail and high level of accuracy in his or her work

·       Proactive nature and good energy levels

·       Ability to work under pressure at times and display initiative

Skills and Attributes

·       Effective handling of irate customers maintaining a professional and calm manner and ensuring that follow-ups are done and the customer is satisfied

·       Ability to maintain confidentiality of all information both from internal and external sources

·       Eloquently express the Executive’s requirements/instructions to other staff members

·       To be flexible and able to adapt and change responsiveness in an environment of constant shifting priorities

·       High level of contact with external parties, stakeholder and clients is required

·       Ability to build and maintain relationships and networks

Our culture:

Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you to take on new challenges, test your ideas, and celebrate success.

The company’s approved Employment Equity Plan and Targets under the Employment Equity Act will be considered as part of the recruitment process. As an equal opportunity employer we encourage and welcome people with various disabilities to apply.

We care about your data privacy and take compliance with the POPI Act, GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open