Are you a highly organized and detail-oriented professional with a knack for managing complex project orders and ensuring seamless execution? Do you thrive in a collaborative environment, acting as a crucial link between various teams? At Siemens, we're looking for a dedicated Project Order Management Specialist to join our team and play a vital role in the success of our projects. If you're passionate about precision, process optimization, and supporting project excellence, we want to hear from you!

Join Our Team at Siemens:

At Siemens, we foster an ownership culture where every employee takes personal responsibility for our company’s success. We are committed to ensuring zero harm to our employees and zero defects in our processes. Through lean principles and digitalization, we continuously improve our operations and enhance the customer experience.

We empower our employees to act as owners, trust our managers to lead with innovation, and promote transparency by learning from our mistakes and celebrating our successes. We recognize individual and team achievements frequently and invest in our people through a wide range of internal and external development opportunities.

Job Purpose:

The Project Order Management Specialist plays a pivotal role in supporting the end-to-end execution of project-related order entry, meticulous documentation validation, timely system updates, and seamless coordination between our EA US Project Managers and Commercial Project Managers. This position ensures that all project orders are processed accurately and efficiently, contributing directly to project success and customer satisfaction.

Key Responsibilities:

As a Project Order Management Specialist, your main responsibilities will include:

• Order Management:
• Perform accurate Order Entry and Work Breakdown Structure (WBS) creation within ERP systems.
• Ensure the complete and timely booking of all assigned projects.
• Documentation & Handover:
• Actively participate in project handover meetings with Commercial Project Managers (CPMs) and Project Coordinators.
• Validate all necessary documentation received from the Head Office (e.g., Purchase Orders (POs), Master Project Agreements (MPAs)).
• Procurement & Financial Setup:
• Create Purchase Requisitions (PRs) as required for project needs.
• Support the administration of financial instruments such as Bonds and Letters of Credit (LCs).
• Set up initial Billing Plans to ensure proper financial tracking.
• Product Transparency Support:
• Assist in the initial product Order Entry (OE) for transparency and Proof of Concept (PoC) projects.
• Coordinate with project factories as needed and ensure timely updates in SieOps.
• Project Closure:
• Ensure all project documentation is properly archived and validated upon completion.
• Support the completion of project close-out and reconciliation processes.

Required Qualifications:

To excel in this role, you'll bring a blend of experience, technical skills, and a proactive mindset:

• Education: Bachelor's degree in Business, Logistics, Administration, or a related discipline.
• Experience: Minimum of 2 years of experience in order/project administration or support.
• Technical Proficiency: Proficient in ERP systems (e.g., SAP) and MS Office tools, especially Excel.
• Organizational Skills: Strong documentation and organizational skills with a keen eye for detail.
• Language: Fluent in English (both written and verbal) for effective communication with international teams.
• Financial Acumen: Basic finance knowledge to support procurement and billing tasks.

Why You'll Love Working with Us:

At Siemens, we are committed to building a better future. You'll be part of a global team that values innovation, diversity, and continuous learning. We offer a supportive work environment where your contributions are recognized and your professional growth is encouraged. Join us and help us make real what matters!

Make Your Mark: Apply Today!

Equal Employment Opportunity Statement:

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.