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Payroll & HR Expert (Japanese Speaker)

Job ID
499126
Posted since
31-Mar-2026
Organization
Global Business Services
Field of work
People & Organization
Company
Siemens Malaysia Sdn. Bhd.
Experience level
Early Professional
Job type
Full-time
Work mode
Hybrid (Remote/Office)
Employment type
Permanent
Location(s)
  • Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia
At Siemens, we empower our people to stay resilient, innovative, and future‑ready in a constantly evolving world. We seek individuals who are eager to learn, grow, and make a meaningful impact. If this sounds like you, you’ll thrive in our dynamic international team.

As a trusted Partner of Choice, Siemens Global Business Services (GBS) enables Siemens businesses worldwide to achieve excellence across key internal functions, including Finance, HR, IT, Supply Chain, Customer Service, and more.

Join Our Team as a Payroll & HR Expert!
As a Payroll Professional, you will ensure seamless and accurate payroll processing with a focus on our Japan and Malaysia operations. Your expertise will be vital in maintaining compliance, supporting colleagues, and upholding the highest standards of data integrity in a global organization.

How You'll Contribute:
  • Payroll Operations & Processing
    • Managing the complete payroll cycle, including creating new hire profiles, meticulous data entry, and comprehensive leave reconciliation for monthly payroll in Japan & Malaysia.
    • Providing critical support to the Payroll Manager for all month-end, quarter-end, and year-end closing activities.
    • Calculating accurate final payments for both employer and employee-initiated separations, strictly adhering to company policies and local legislation.
    • Assisting with shadow payroll processing for international assignments and generating ad-hoc reports to support business needs and decision-making.
  • Data Integrity & Compliance
    • Ensuring the highest level of data accuracy by auditing records against employment contracts, maintaining employee master data, and ensuring compliance with all relevant tax and superannuation regulations.
    • Handling essential regulatory reporting requirements, such as reporting exits and job changes to immigration authorities, and ensuring all statutory obligations are met.
    • Performing detailed reconciliations for various payroll activities, managing superannuation portal data entry, and ensuring timely payments to clearing houses.
  • Employee Support & HR Administration
    • Serving as a primary point of contact for employee payroll and HR administrative queries via shared mailboxes and casing tools.
    • Providing expert advice on HR system updates and fostering clear communication with employees, managers, and team assistants.
    • Contributing to the overall efficiency of the hire-to-retire department through general administrative support.
What You'll Bring:
  • Proven experience as a Payroll Professional and/or HR Administrator, with a strong understanding of payroll processes and HR administrative tasks and regulations.
  • Fluency in Japanese (written and spoken) to support Japan operations and collaborate with Japanese‑speaking colleagues.
  • Strong attention to detail, accuracy, and organizational skills, with the ability to manage multiple priorities.
  • Excellent communication and interpersonal skills with a customer‑centric mindset.
  • Proficiency in Microsoft Office Suite.
  • Ability to work both independently and collaboratively, with a proactive, solution‑oriented approach.


In return, we offer
  • Flexible mobile working policy that allows for time off for you to recharge and spend more time with your loved ones  
  • Attractive compensation and benefits 
  • Values-driven work culture with inclusive workplace policies and practices that prioritize diversity and inclusion 
  • Endless possibilities and opportunities for progression and learning

Recruitment Process
  • CV Screening    
  • A session with our recruiter to understand your motivation & your past experiences    
  • 1-3 Business Interviews 
  • Offer Stage

Discover more and come #TransformTheEveryday with us!

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.