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Sales Support Administrator (Contract)

Job ID
481706
Posted since
11-Nov-2025
Organization
Siemens Healthineers
Field of work
Sales
Company
Siemens Malaysia Sdn. Bhd.
Experience level
Experienced Professional
Job type
Full-time
Work mode
Office/Site only
Employment type
Fixed Term
Location(s)
  • Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia
Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

At Siemens Healthineers, our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Our broad portfolio includes enterprise imaging IT, AI-powered decision support, as well as eHealth and patient engagement solutions. It comprises business intelligence, performance management tools and tele operations solutions, innovative cardiology IT, digital pathology as well as diagnostics IT and lab automation.

Apply now for Sales Support Administrator (Contract) role, and you will be responsible in managing procurement requests, onboarding processes, vendor registration, and general administrative support across multiple platforms and teams.
This role ensures smooth coordination between internal stakeholders and external vendors, while maintaining compliance with organizational procedures.

Your Role:

Team Assistance CRM/Sales
  • You are responsible to raise PRs for laptop purchases/legal fees.
  • You are responsible to manage stamping for Sales and Supply Contracts.
  • You are responsible to archive contracts/agreements using the CLMA tool.
  • You are responsible to handle delegation approvals in NCC, including error resolution.
  • You are responsible to purchase ECI reports as needed
Spodom-Related Task:
  • You are responsible to coordinate and support activities including:
    • Site visits
    • Marketing initiatives
    • Educational grants
    • Pre-delivery inspections
    • Training and clinical attachments
    • Spodom claims processing
Process NCC PR requests by:
  • You are responsible to receive completed NCC forms from BDM/PM.
  • You are responsible for coordinating with the commercial team for WBS, planned cost, and related data.
  • You are responsible for submitting requests via the NCC Management Tool.
  • You are responsible for forwarding approved reports to the logistics team.
Handle EPR requests by:
  • You are responsible for registering & updating vendors/suppliers/speakers records in PEGA.
  • You are responsible for raising EPRs in Process Director (PD).
  • You are responsible for retrieving payment advice from Finavigate and forwarding to relevant departments
Manage Sepadu-related Purchase Orders (POs) and marketing PRs:
  • You are responsible to create folders and raise PRs in PDPO.
  • You are responsible to forward approved POs to the marketing team
Onboarding/Offboarding Support
  • You are responsible to assist with asset collection and new hire onboarding activities
  • You are responsible to assist with offboarding activities
General Administrative Support
  • You are responsible for provide process support across PDPO, EPR, and PEGA platforms.
  • You are responsible to manage office-related inquiries and laptop requests.
To also support other sales support related tasks.

Your Expertise:
  • You have 3-5 of experience into healthcare.
  • You are good English (written and spoken)
  • You are good at Microsoft Tools ie. Words, Excel
To find out more about the specific business, have a look at https://www.siemens-healthineers.com/en-my

Who we are:

We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To all recruitment agencies:

Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.